Maintenance history lives in three places
Every inspection, repair, part and invoice attaches to the asset record, so the vehicle's history is one timeline instead of a spreadsheet, a filing cabinet and someone's memory.
Resource
What Is AssetStacc Fleet Asset-Management Software?
AssetStacc is a fleet asset-management and maintenance operations platform for businesses that own, maintain and must keep legal a mixed fleet of vehicles and equipment.
What AssetStacc is
AssetStacc is software for the maintenance side of a fleet. It holds the record of every asset a company owns, the schedule that keeps each one serviced and legal, the inspections performed on it, the work done to it, the parts consumed, the technician hours spent, and the estimate, work order, invoice and receipt attached to that work.
It is used both by companies maintaining their own fleets and by shops and mobile service businesses maintaining fleets for others. Each subscribing business operates in its own separated workspace with its own users, customers, assets, pricing and records.
Published on . Last reviewed by the AssetStacc team.
Who it is designed for
- Construction and site-work companies running mixed fleets of trucks, trailers and machinery
- Trade contractors — electrical, plumbing, HVAC, landscaping — with service vehicles to keep legal and running
- Trucking and delivery operations subject to federal annual and California 90-day inspection requirements
- Municipal, agricultural and rental fleets tracking hours, intervals and permanent asset history
- Repair shops and mobile service businesses that maintain other companies' fleets
Problems it solves
Inspection deadlines are tracked by hand
Federal annual records, carrier 90-day inspections, Clean Truck Check, registration and permit dates run on interval schedules with overdue alerts per asset.
The estimate and the invoice disagree
Estimates convert into work orders, work orders into invoices and receipts, carrying the same lines, labor, parts, taxes and discounts forward.
Parts cost is invisible until month end
Parts carry internal cost and customer retail separately, so job profitability is calculated from real numbers rather than estimated after the fact.
Customers call to ask for status
The customer portal shows their own assets, requests, approvals, documents and invoices — scoped strictly to their records.
Vehicle and equipment classes supported
Passenger vehicles and light-duty trucksMedium-duty trucks and box trucksHeavy-duty trucks and tractorsTrailers of all typesConstruction machinery and off-road equipmentGenerators, compressors and miscellaneous shop assets
Mixed fleets are the normal case, not an exception: a single workspace can hold pickups, semi-tractors, trailers and excavators with the intervals and inspection programs each one actually needs.
Core platform modules
Asset registry
VIN, unit number, plate, serial, meter readings and permanent service history.
Preventive maintenance
Interval schedules by mileage, engine hours or calendar with overdue alerting.
Inspections
90-day vehicle safety, federal annual records, Clean Truck Check, equipment and pre-purchase condition assessments with photos and signatures.
Compliance tracking
Registration, permits, certificates and inspection deadlines per asset.
Service requests
Intake from customers and staff, routed to the Request Center.
Estimates, work orders, invoices
One connected document flow through payment and receipt.
Parts and purchasing
Catalog, supplier records, purchase orders, cost and retail pricing.
Technician operations
Assignments, timekeeping, approvals and permissions.
Scheduling and workflow
Calendar, job status and lifecycle reporting.
Customer portal
Customer-scoped assets, documents, approvals and payments.
Reporting and owner tools
Cost, profitability, compliance and lead performance reporting.
Every module is described in more detail on the platform page.
AssetStacc Platform vs AssetStacc Mobile Service
AssetStacc Platform
The software subscription. Available to companies anywhere in the United States, with modular state compliance packages. You run your own fleet, staff and customers inside it.
See the platformAssetStacc Mobile Service
A service business, not software. AssetStacc technicians travel to yards and job sites in the Greater Sacramento area for inspections, diagnostics, preventive maintenance and commercial vehicle compliance work.
See mobile serviceMaintenance management software vs telematics
Telematics answers where a vehicle is, how it is being driven and what the engine is reporting right now. That is real-time operational data, and it is useful.
Maintenance management answers a different question: what has been done to this asset, what is due, what it costs to keep, who worked on it, what parts went into it, whether it is legal to operate, and what it was billed for. That record has to survive years and ownership changes.
AssetStacc is the second kind of system. Telematics providers can be connected as a data source — odometer and engine-hour feeds keep service intervals honest — but the platform is not a GPS product and does not present itself as one.
How implementation works
- 1. Create the workspace and invite the users who need access.
- 2. Import or enter assets: VIN, unit number, plate, meter reading and class.
- 3. Set preventive-maintenance intervals and the inspection programs you are subject to.
- 4. Add customers, labor rates, parts pricing and tax settings.
- 5. Run the first inspections and work orders; history builds from that point forward.
- 6. Turn on the customer portal and payments when you are ready.
Capability status
What is live today, and what is on the roadmap
Everything in the left column is available to subscribers now. Everything in the right column is not available yet and is labeled with its current stage.
Live today
- Asset and equipment registry with VIN, unit number, plate and serial identification
- Digital carrier 90-day and equipment inspections, plus federal annual record tracking, with photos, defects and signatures
- Compliance calendar with last-completed, next-due and overdue tracking
- Preventive maintenance intervals by mileage, engine hours or calendar
- Estimates, work orders and invoices on one connected service record
- Customer authorization per service with electronic signature and audit trail
- Payments, deposits, partial payments, refunds and receipts — card processing is switched on per account as Square is connected
- Parts, vendors, purchase orders and vendor invoices
- Technician profiles, skills, timekeeping and per-line labor timers
- Roles, granular permissions and a full audit log
- Customer portal with estimates, invoices, inspections and service requests
- Email notifications and two-way email replies on a service record
- AI assistance for diagnostics, estimate drafting and operational questions
- Cost, margin and lifecycle reporting per asset
On the roadmap — not available yet
- Telematics provider connectors (mileage and engine-hour auto-sync) — in development
- Automated recall monitoring against the asset registry — in development
- Fault-code streaming from connected devices — planned
- Third-party financing partner connections — planned, requires provider approval
- Additional state compliance modules beyond the included California programs — expanding
- Accounting-system export connectors — planned
Request a demonstration
Walkthroughs are run against your own assets, inspection programs and deadlines. Nothing needs to be installed.